• Provides leadership and oversight for the development, implementation, and management of activities and systems related to academic records and student registration.
• Develops and implements academic policies regarding student records.
• Manages the student record database, distributes all formal academic information and records, and ensures the security and integrity of academic records.
• With the Academic Dean certifies candidate eligibility for graduation and provides degree audits to advisors and students.
• Provides institutional research for institutional, federal, and accrediting reports.
• Works closely with administration, faculty, staff, and students; serves on key committees.
  

ESSENTIAL DUTIES:

• Prepare semester schedules in consultation with Academic Dean; schedule room assignments
• Work with the Information Technology Department to ensure database usability. Work with the Information Technology to resolve problems and streamline processes
• Supervise pre-registration, drop/add, declaration of pass/fail and audit, and maintenance of all registration programs in cooperation with admissions and business office
• Supervise maintenance and accuracy of all students records including posting majors, minors, advisors, intended graduation dates, etc.
• Supervise mid-term and end-of-term grade processing
• Supervise process to readmit students to the College
• Within legal limitations and college policy, make records available and accessible to students, faculty, advisors and other authorized college personnel
• Certify students for graduation, honors, class standing; supervise other commencement responsibilities
• Supervise archiving of records
• Evaluate transcripts of students applying for admission with advanced standing (transfer students)
• Approve and process requests for diplomas received after the graduation date (when student bills are paid)
• Supervise process to readmit students to the College
• ACADEMIC POLICIES AND COMMITTEE WORK:
• Possess mastery of all academic policies in order to consistently and fairly administer same
• Understand and enforce FERPA regulations within college community
• Correct, revise and update the College Catalog to reflect curriculum and policy changes
• Confer as requested on revision of publications and brochures
• Serve with Academic Dean on Curriculum Development Committee
• Attend all Faculty and Staff Development Meetings Serve on Retention Committee

ADVISING:

• Monitor degree status of students and notify them and their academic advisors of progress toward graduation
• Advise students, faculty, and parents on academic policies/issues as requested
• Certify students for graduation, honors, class standing; supervise other commencement responsibilities

OTHER DUTIES:

• Generate reports and statistical data as requested by the Academic Dean for internal and external entities
• Supervise the administration of the Student Faculty Evaluation process each semester
• Serve as a mentor to one or more students and lead students into a deeper relationship with Jesus Christ through whole-life discipleship

POSITION QUALIFICATIONS AND REQUIREMENTS:

• Proficiency with Word, Excel, and Access
• Excellent interpersonal, written and oral communication skills
• Attention to detail
• Minimum of a Bachelor’s degree

The above job description supersedes all previous descriptions. This job description is intended to be a tool to describe the primary purpose of the job and the KEY duties and responsibilities. The job description may not be inclusive of all duties and job responsibilities. Management has the right to add to or change the job responsibilities at any time.

Please send resume/curriculum vitae and the names of 3 references to:

Human Resources
Alaska Christian College
35109 Royal Place
Soldotna, AK 99669

907-260-7422, ext. 108

This is a missionary position requiring fundraising for salary and benefits. Alaska Christian College is a ministry of ECCAK (the Evangelical Covenant Church of Alaska). The institution is located in Soldotna on the Kenai Peninsula.